Here you will find all the necessary information to submit a manuscript. Please read these guidelines carefully before submitting. If you have any questions, don’t hesitate to send us an email at jtrialerror@uu.nl, or contact our Editorial Team. Once you are ready to submit, you can do so here.


Scope

The first issue covers research on the life sciences, broadly conceived. For the upcoming Second Issue we welcome articles from any academic discipline.

The submission may not have been previously published, in part or in whole, nor may it be before another journal for consideration.


Structure

Empirical articles

  • 5 keywords
  • A take-home message: a brief summary of maximum three sentences and 50 words that signals reader the main conclusion of the text. It should be a straight-to-the-point conclusion that contextualises the readers into ‘how’ to read the article.
  • An abstract between 200 and 300 words.
  • A purpose section of maximum 250 words, including the objective(s) of the study and the initial hypothesis employed. This section outlines the original idea behind the article, and we encourage authors to refer back again to it in the conclusion to explain in which regards the research failed (with regards to the initial purpose) or changed.  
  • An introduction.
  • A method section.
  • A discussion.
  • A conclusion.

The total length of the introduction, method section, discussion, and conclusion must be between 2400 to 5500 words. The length of these individual sections is up to the authors.


Format

  • Total word-count must be between 3000 and 6000 words.
  • To ensure blind peer review, please exclude the names of all authors, affiliations, and contact details from the submitted manuscript.
  • The text is single-spaced, uses a 12-point font, and employs italics rather than underlining (except with URL addresses).
  • Tables should all be cited in the main text and be included within the text document.
  • Figures and images should all be cited in the main text and be uploaded as separate files. They will all have a resolution of at least 200dpi (300dpi or above preferred). The files should be in one of the following formats: JPG, TIFF, GIF, PNG, EPS (to maximise quality, the original source file is preferred).
  • Citation and bibliography must be in accordance with the APA Author-Date citation and bibliography system.
  • Any third-party-owned materials used must be identified with appropriate credit lines, and permission must be obtained from the copyright holder to publish it in all formats of the journal.
  • All patients included within case reports or other document types in which an individual or a group of individuals can be identified must have signed consent forms, or had had their guardian do so.


Authorship


When a submission is uploaded to our system, the author list should be final and correct. Author lists with the incorrect information can mislead readers and cause confusion about who is responsible and accountable for the published work.

All authors listed must have given prior approval to have their name attributed to the file(s) being submitted and agree to publication. The corresponding author must ensure that all authors qualify for and have agreed to authorship. They are responsible for informing all co-authors of relevant editorial information throughout the review process.

The ICMJE recommends the following criteria for authorship. Authors must have:

  • made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work
  • contributed to the drafting the work, or revising it critically for important intellectual content
  • provided final approval of the version to be published
  • agreed to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved
  • agreed to be named on the author list, and approved of the full author list

Contributors who meet some but not all of these criteria can be acknowledged in the publication but should not appear on the author list.

Acknowledgements should include sources of funding, supervision of research groups, administrative support, language editing and proofreading. The corresponding author should obtain permission from those being acknowledged, as sometimes being named might constitute an endorsement of the publication.

The addition or removal of authors during the editorial process will only be permitted once a clear and justifiable explanation for why the edit is required has been provided to the editorial team and publisher. Attempts to introduce ‘ghost’ or ‘gift’ authorship will be treated as cases of misconduct and reported to the relevant institution.


Double-Blind Review

To ensure blind peer review, please exclude the names of all authors, affiliations, and contact details from the submitted manuscript.

As well, additional efforts should be made to prevent the identities of the authors and reviewers from being known to each other:

Writing style

If the text overtly refers to the authors past work (e.g. “in our past research….”), then the authors must convert this writing style into the passive voice (e.g. “past research shows….”). If and when the manuscript has been accepted this could be changed back to the active voice. Please inform your editor the instances where this is the case.

Document anonymisation

With the documents that you send us, author identification should also be removed from the properties for the file. These instructions will help you do so:

For Microsoft 2003 and previous versions, and Macintosh versions of Word:

  1. Under the File menu select: Save As > Tools (or Options with a Mac) > Security > Remove personal information from file properties on save > Save.

For MacIntosh Word 2008 (and future versions)

  1. Under the File menu select “Properties.”
  2. Under the Summary tab remove all of the identifying information from all of the fields.
  3. Save the File.

For Microsoft 2007 (Windows):

  1. Click on the office button in the upper-left hand corner of the office application
  2. Select “Prepare” from the menu options.
  3. Select “Properties” for the “Prepare” menu options.
  4. Delete all of the information in the document property fields that appear under the main menu options.
  5. Save the document and close the document property field section.

For Microsoft 2010 (Windows):

  1. Under the File menu select “Prepare for sharing.”
  2. Click on the “Check for issues” icon.
  3. click on “inspect document” icon.
  4. Uncheck all of the checkboxes except “Document Properties and Personal information”.
  5. Run the document inspector, which will then do a search of the document properties and indicated if any document property fields contain any information.
  6. If the document inspector finds that some of the document properties contain information it will notify you and give you the option to “Remove all,” which you will click to remove the document properties and personal information from the document.

For PDF files:

  • With PDFs, the authors’ names should also be removed from Document Properties found under File on Adobe Acrobat’s main menu.

Article-processing and publication fees

For the upcoming issue, we don’t charge any processing fees. We have been funded by the Utrecht University Funds and the Descartes Centre for the History and Philosophy of Science and the Humanities. This gives us the resources needed to process the articles and establish the digital infrastructure needed to have a functional online journal. 


JOTE’s editorial pipeline

What happens when you submit? This is the pipeline that your article will go through:

  1. The experimental paper manuscript is received and pre-processed according to the subdiscipline, and a group of editors is chosen from the pool of researchers in the network;
  2. The chosen editors find appropriate peer-reviewers (2/3). The editors know the identity of the author(s), and the author(s) knows the identity of the editors; but its is double-blinded between the author(s) and the peer-reviewers;
  3. The peer-reviewers process the document, give comments, and forward it to the editor. The editor combines and sends it back to the author(s).
  4. The author(s) replies to the comments of the peer-reviewers and finalises the product.
  5. Steps 3 and 4 can be repeated according to the editors’ or peer-reviewers’ judgement.
  6. When the final manuscript is ready, it can be sent to the humanities editorial pipeline
  7. When the reflection is ready, it is sent to the author(s), who has the right to comment and reply. Their comments will be taken into consideration in the editorial pipeline of the reflection.

All these formalities contribute to what JOTE will look like: a collaboration between the sciences and humanities, with the clear purpose of bettering them both. This is both an ambitious and a humble objective. Ambitious in its purpose, as one journal, to positively change so many fields and humble in the realization that the sciences and humanities are already conducting very rigorous, good research. Each science article in JOTE will be accompanied by a reflection article, written by a humanities scholar. When needed and wanted, the scientist and humanities scholar can communicate via the editor with each other about key parts.